Giv's Payroll feature lets you run payroll for employees and contractors directly in Giv using the time and pay information you already track in Timesheets. You don't need to manage a separate system or manually re-enter hours.
This article provides an overview of what Payroll does, who can use it, and how the different parts of Payroll work together.
Note: Payroll is a paid upgrade. Once your agency is enrolled, a setup banner will appear on your Timesheets page to guide you through the setup process. After setup is complete, the Payroll section will be available in the left menu.
What Payroll Does
Runs payroll for both hourly and salaried employees, including staff who don't clock in
Automatically applies pay rules, including overtime, pay differentials, and holiday pay
Includes adjustments and reimbursements in payroll
Connects with Timesheets, allowing you to view payroll status alongside shift information
Lets employees enter and update their own tax and payment information
Uses permissions to control who can access and run payroll
Getting Started with Payroll
How you get started with Payroll depends on whether you're setting up payroll for the first time or switching from another provider.
New to Payroll
If you're running payroll for the first time, there isn't any previous payroll history to transfer. You'll complete the setup wizard, add your employees and contractors, and then you'll be ready to run your first payroll.
Switching From Another Provider
If you're moving from another payroll provider, your existing payroll history will need to be transferred to Giv. Our team will work with you directly to coordinate the transfer and help make sure the necessary information is brought over.
See Setting Up Payroll For Your Company for more information about the transfer process and what you'll need to provide.
Note: If your business uses QuickBooks Desktop, let your account team know as early as possible. Transferring historical payroll data from Desktop requires additional time and coordination compared with other payroll systems.
How Payroll Works Day to Day
Once your payroll setup is complete:
Employees complete their payroll onboarding. Each employee provides their Social Security number, direct deposit information, and tax withholding information.
You prepare and run payroll each pay period. Review timesheets, approve any pending reimbursements and adjustments, and generate payroll about two to three days before payday. Applicable pay rules, including overtime, differentials, and holiday pay, are applied automatically.
Track payroll status in Timesheets. Payroll status appears in Timesheets, so you can track each payment from Scheduled through Paid.
Giv does not run, approve, or fund payroll on your behalf. You'll always take those actions yourself. Our team is here to help you set up Payroll and troubleshoot issues along the way.