Once configured, overtime rules, pay differentials, and holiday pay are applied automatically during payroll. You don't need to calculate these adjustments manually for each payroll run.
This article explains how to access and configure each setting.
Setting Up Pay Differentials and Holiday Pay
To access Pay Differentials:
Click Finance > Payroll in the left menu.
Select Pay Rules from the slide-out menu.
To create a new Pay Differential:
Click + New Differential
Enter the required information:
Differential Name
Type: Time-based or Holiday
When Differential Applies: The available options depend on the selected type.
Adjustment Type: Flat amount, percentage, or custom rate
Increase or decrease
Amount
Click Save Differential
Pay differentials adjust an employee's pay based on when they work. Depending on the settings, a differential can apply to specific dates, times, days of the week, or holidays.
When Differential Applies
The options available under When Differential Applies depend on the selected Type:
Time-based: Start date, end date, time range, and days of the week.
Holiday: Start date, end date, time range, and selected holidays.
Setting Holiday Pay
To apply a differential to a specific holiday, select Holiday as the Type when creating the differential.
A Holidays dropdown will appear, allowing you to select which holiday the differential applies to.
You can customize which holidays appear in the Holidays dropdown:
Click Finance > Payroll in the left menu.
Select Settings from the slide-out menu.
Select the Holiday tab.
Click Edit.
Select the holidays you want to include.
Add a custom holiday if needed.
The holidays you select will then be available when creating a holiday pay differential.
Note: If a shift crosses a differential boundary, the shift is automatically split so each portion is paid at the appropriate rate. For example, a shift that crosses an 8 p.m. boundary may be split into separate portions. Multiple differentials can also apply to the same shift.
Setting Up Overtime Rules
To access Overtime Rules:
Click Finance > Payroll in the left menu.
Select Pay Rules from the slide-out menu.
Select the Overtime tab
To create a new Overtime Rule:
Click + Create Rule
Enter the required information:
Rule name
Rule type: Daily, Period, Consecutive hours, or Consecutive days
When it applies: Start and end date
Configure the overtime thresholds and multipliers
Click Save Rule
Overtime rules can be configured for daily, period-based, consecutive-hour, or consecutive-day rules and can include tiered thresholds and multipliers.
Each rule includes a plain-language summary below Rule Summary explaining how it works. Review the summary to confirm the rule is configured as intended.
How Rule Changes Affect Past Payments
Overtime rules, pay differentials, and holiday pay are applied based on the rules that were in effect when the payment record was created.
Changing or deleting a rule later won't change previously created payment records or rewrite past payroll history.